Business-Solutions
Ledger
Overview
Accounts and budgets
NAMA for accounting system has been designed according to the commonly recognized accounting rules in the Arab region; where the general ledger account could be affected directly by the transactions of sales, purchases ,inventory, and also by the journal entries resultant from receipt and payment documents. This will allow you to have direct queries for the daily transactions, accounting statements, trail balances, profit and loss statements and balances sheet. NAMA also supports the function of “Financial analysis” in order to be used optionally, the matter which helps accountants to construct the relations of financial analysis and indicators of performance evaluation such as “Debt ratios”, ” liquidity ratios” , “profitability ratios”, and other ratios of financial status. All these ratios provide accurate information for the financial status at any moment; where you can create financial analysis relations for the year periods or for many years. Financial analysis relations could be also created between actual amounts and budget amounts within one year or different years.
Features
Comprehensive files to define enterprise accounts
NAMA provides comprehensive files to create the enterprise accounts chart. Via the files account categories, accounts chart, account chart type in addition to the detail accounts file, you can define the chart of accounts file for each company in the companies group; where you can define many types for chart of accounts such as commercial chart, manufacturing chart, service chart,…etc. NAMA supports also defining partners in an independent file including the accounts related to each partner and consequently; you can monitor the finance for each partner and launch the reports for each partner such as the profit ratios, and others.
Effective mechanism to cost centers
While starting to implement NAMA system, the institutionalized entity is defined; where you can define all the companies, all branches in each company, departments, sections, in addition to analysis sets. These dimensions could be defined as cost centers; consequently, the customer for example in each company may have four cost centers. This provides a great flexibility while dealing with accounts, cost distribution, and regulatory aspects. This way, you don’t not have to define an inventory account for each company, branch or section; rather, you can define one inventory account taking into account the defined dimensions or cost centers.
Flexible rules for distributing on accounts
NAMA supports distributing values on accounts. In other words, you can affect on many accounts by different ratios upon affecting on other accounts. You can distribute these ratios manually, or automatically according to SQL queries. For example, the profit ratios could be distributed on the company branches according to the total sales of each branch, or salaries of the management employees could be distributed on the branches according to the profits of each branch. The accounting effect of NAMA system could be adjusted to be more dynamic and intelligent. For example, in some documents, you can affect on account of the data entry who logged in the database.
Purchases elements and Miscellaneous invoices
NAMA supports defining purchases elements such as petty cash, workers tips, buffet requirements,..etc. These expenses are bought via miscellaneous invoice and let NAMA system to affect on the desired accounts automatically rather than having to create journal entries that require accounting experience.
Flexibility for defining budgets
NAMA provides a special menu for budgets. You can define a scenario to planned budget for purchases account, salaries account, or any other account whether per year or per month. You can define the account budget for a certain cost center or many cost centers. You can also adjust the system such that the account value does not exceed its budget. For example, You can prevent user from issuing purchases invoices that exceed the purchases budget within a specific period.
NAMA also provides defining a budget (forecast) for items of the sales either for a specific item or a group of items (such as drugs or chemicals). You can define many scenarios per customer or salesman to record the expected sales amount for each item (or a group of items) at the level of a specific period or any of defined cost centers such as department, section. NAMA provides a mechanism to calculate the cost of the budget items, and then the expected profit.
Comprehensive documentary cycle
NAMA provides all required accounting documents, where you can affect on the accounts and subsidiaries via the journal entries. You can also pay the due debt of vendors and customers via payment and receipt vouchers. NAMA provides also requests documents to issue payment and receipt vouchers based on them in addition to debit and credit notes.
Full support for foreign currencies
You can define any number of currencies in addition to have the capability to change the exchange rate yearly, monthly or daily. You can also enter the exchange rate manually in NAMA documents such as sales invoices, purchases invoices, receipt vouchers and payment vouchers.
Full integration with the other NAMA systems
Accounts documents integrate with the other NAMA documents. For example, you can pay the sales invoices via receipt vouchers, and purchases invoices via payment vouchers. NAMA allows paying the invoices either according to debt age arrangement, or by selecting specific invoices to be paid. Accounts documents integrate also with the Banks system; where, you can pay payment and receipt vouchers via commercial papers (cheques or bills of exchange).
Reconciliation system for subsidiaries
As the bank reconciliation system supported by NAMA to compare between the enterprise statement, and bank statement; NAMA supports also a reconciliation system for any subsidiary account(customer/vendor/employees,..and so on). Via subsidiary reconciliation document, you can compare between the enterprise transactions of a customer and the transactions sent from this customer in order to make reconciliation between them.
Prevent transactions on accounts
For any reason, you may prevent transactions of any account or subsidiary account such as customer or vendor account. NAMA allows you to make any number of accounts to be prevented in order to hinder users from inserting these accounts in NAMA documents.
Electronic payment documents
NAMA supports the electronic receipts where the collector can collect the invoices amounts in the customer site. NAMA supports this technology via one of its applications that you can download from Google Play and link this application with NAMA database. Upon paying the invoice, the collector asks customer to sign electronically through this application. as soon as the customer sign, the system sends a notification to the supervisor of the collector and any other parties concerned with this payment. This technology saves a lot of time and effort, and prevent collectors from tampering.
Work shifts system
NAMA supports work shifts system where many shifts could be opened in order to receive receipts and pay payments by cashiers. Upon opening a work shift, the cashier records the amount of each payment method such as local cash and foreign cash in addition to the payment notes of credit cards. While shift time, the system accumulates all performed transactions in order to compare the total actual amounts with the with the amounts.
